North Central Biomedical
Association
PO Box 93
Elk River, MN. 55330
Preamble
We are the North Central Biomedical Association, providing a forum for medical professionals on the biomedical engineering and technician levels, who are involved with biomedical equipment management. We strive to promote cooperation, education, formal/informal exchange of ideas and technical information related to the health care industry. Thus, helping to assure quality patient care and cost effectiveness for the health care provider.
ARTICLE I
Meetings will be held four times a year usually on a Friday (which day is up to the hosting facility). Meetings will usually be held between the hours of 1 P.M. and 4 P.M.
ARTICLE II
The elected officers and serving terms shall be as follows:
President - one year
Vice-President - one year, then succeed to President
Secretary - one year
Treasurer - two yearsAn elected officer of the NCBA may be removed from office for performing unlawful acts or wrong doing. An officer may be impeached by written request of one-third of the voting members. The officer is removed from office by a two-thirds majority vote of the members present at a specific meeting called to consider the question of impeachment.
ARTICLE III - DESCRIPTION OF DUTIES
President - To preside at all meetings, enforce and adhere to bylaws. Serve a one-year term. Vote on all motions or amendments when the association is equally divided.
Vice-President - Assume the duties of President as necessary. Assume the office of President if vacated or if President is unable to serve. Serve one-year term, serve for the balance of the term as the President (as acting President) and succeed to the office of President for a one-year term.
Secretary - Records minutes of the meetings. Prepares and mails all notices for meetings, and the other duties assigned. Maintaining listing of membership and distribute.
Treasurer- Verify the operating budget of the association including all revenues and expenses accounted for.
ARTICLE IV - TEMPORARY COMMITTEES (AD HOC)
Authority to establish an ad hoc committee is vested in the President. The President appoints the committee members, all members serve at the pleasure of the President. Appointed positions shall include the following: Newsletter, Program Director, Committee Chairpersons.
ARTICLE V - STANDING COMMITTEES
A membership committee shall be a standing committee and chaired by the secretary of the association.
ARTICLE VI - EQUIPMENT LIST
A list of our organization’s equipment that our Biomedical technicians have expertise in maintaining. This list is made available for all members to use as a reference tool for solutions to equipment problems. This list may also be used as a reference source if an organization is interested in purchasing some equipment and would like some information from another organization that may already have this piece of equipment.
ARTICLE VII - AMENDMENTS
The bylaws may be amended or added to if the amendment or addition is submitted in writing to the membership via the newsletter. Previous to the regular business meetings then these bylaws may be amended by a two-thirds majority of those voting members present and by proxy votes sent to a NCBA officer. The amendment must be approved as presented, if it is altered in any way the same process must be followed.
ARTICLE VIII - ELECTIONS
Elections will be held annually at the third quarterly meeting. Written notice shall appear in the newsletter not less than thirty (30) days prior to all elections to each member entitled to vote in such elections. Only NCBA members in good standing are eligible to be a candidate to hold office. Elections for officers require a two-thirds majority of those voting members present. Each voting member has one vote. Officers may be reelected as often as the group desires. Newly elected officers will begin their term in office following the election.
ARTICLE IX - RESTRICTIONS
The names of group members will not be used by any group member for any solicitation for any purpose. Presentations directed towards solicitation of business will be made solely at the invitation of the board of directors (officers).
ARTICLE X - DUES AND FEES
The NCBA shall conduct an ongoing enrollment of members and persons may be admitted to membership at any time. Dues and fees are set by the board of directors, with approval by a two-thirds majority vote of the current members at the third quarterly meeting. The dues year shall run from the annual conference (September) of the current year to the annual conference (September) of each following year. Any dues paying member is a current member. NCBA cannot borrow funds from any source for any purpose. In the event of group dissolution, funds remaining in the treasury after all obligations have been satisfied will be donated to a local charity selected by the current board.
ARTICLE XI - PROPERTY AND INCOME
All property of the NCBA shall be used to promote the organizations purpose and objectives. All property shall be used for the personal benefit of the members or officers. The NCBA may elect to provide reasonable compensation to non-members for services considered necessary. The NCBA shall conduct and carry on its business without profit to itself.
CODE OF ETHICS
1.1 All members shall conduct themselves and their activities in a professional manner.
1.2 Members shall refrain from engaging in any activity which would violate the proprietary rights of their employers.
1.3 Members shall not engage in sales activity, including direct or indirect solicitation, or conduct any other activity contrary to the purpose of the NCBA.
1.4 Members shall not distribute any materials or post displays of any kind at NCBA functions or activities without prior approval of the board.
1.5 Members shall not engage in any form of personal recruiting at NCBA functions or activities.
1.6 Members shall not use the NCBA membership list or any part thereof except in the conduct of NCBA business as determined by the board.
1.7 Members shall restrict the use of NCBA documents and other data to the purpose defined in the bylaws.
1.8 Members shall keep confidential anything of a sensitive nature mentioned in the NCBA meetings (or written in the meeting notes). The nature of the topics implies that there must be a high level of trust and that private business information will not be misused.
1.9 Members shall not promote anyone’s personal business: however announcements pertaining to members’ personal business may be made with special permission.
MEMBERSHIP LISTS
2.1 The NCBA will not release its membership list to any outside individual or organization for any purpose.
FINANCIAL PROCEDURES
3.1 All disbursements shall be supported by voucher or receipt, and all disbursements over fifty dollars shall be by check. All checks shall be signed by any two officers of the four.
3.2 Annually the treasurer shall prepare and present a report and budget forecast at the third quarterly meeting.
updated May 12, 2010