Bylaws

North Central Biomedical Association
Bylaws
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North Central Biomedical Association
PO Box 2536
Baxter, MN 56425
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Preamble
We are the North Central Biomedical Association, providing a forum for medical professionals on the biomedical engineering and technician levels, who are involved with biomedical equipment management. We strive to promote cooperation, education, formal/informal exchange of ideas and technical information related to the health care industry. Thus, helping to assure quality patient care and cost effectiveness for the health care provider.

ARTICLE I
Meetings will be held four times a year usually on a Friday (which day is up to the hosting facility). Meetings will usually be held between the hours of 1 P.M. and 4 P.M.

ARTICLE II
The elected officers and serving terms shall be as follows:
President - one year
Vice-President - one year, then succeed to President
Secretary - two year, even election year
Treasurer - two years, odd election year

An elected officer of the NCBA may be removed from office for performing unlawful acts or wrong doing. An officer may be impeached by written request of one-third of the voting members. The officer is removed from office by a two-thirds majority vote of the members present at a specific meeting called to consider the question of impeachment.

ARTICLE III - DESCRIPTION OF DUTIES
President - To preside at all meetings, enforce and adhere to bylaws. Vote on all motions or amendments when the association is equally divided. Chairperson of seminar planning committee.

Vice-President - Assume the duties of President as necessary. Assume the office of President if vacated or if President is unable to serve. Serves for the balance of the term as the President (as acting President) and succeed to the office of President for a one-year term. Co-chairperson of seminar planning committee.

Secretary - Records minutes of the meetings. Prepares and mails all notices for meetings, and the other duties assigned. Maintains listing of membership and distribute. Chairperson of Newsletter committee.

Treasurer- Verify the operating budget of the association including all revenues and expenses accounted for. Submits an updated financial statement at each scheduled meeting.
Webmaster - Maintains and updates website at least bi-weekly with information approved by the officers.

ARTICLE IV - TEMPORARY COMMITTEES (AD HOC)
Authority to establish an ad hoc committee is vested in the President. The President appoints the committee members, all members serve at the pleasure of the President.

ARTICLE V - STANDING COMMITTEES
A membership committee shall be a standing committee and chaired by the secretary of the association. An audit committee shall be a standing committee and chaired by the vice-president of the association and the members shall be the elected officers of the association. The audit shall be completed after the annual seminar prior to the next meeting.

ARTICLE VI - AMENDMENTS
The bylaws may be amended or added to if the amendment or addition is submitted in writing to the membership via the newsletter. Previous to the regular business meetings then these bylaws may be amended by a two-thirds majority of those voting members present and by proxy votes sent to a NCBA officer. The amendment must be approved as presented, if it is altered in any way the same process must be followed.

ARTICLE VII - ELECTIONS
Elections will be held at the annual seminar business meeting. Written notice shall appear in the newsletter not less than thirty (30) days prior to all elections to each member entitled to vote in such elections. Only NCBA members in good standing are eligible to be a candidate to hold office. Elections for officers require a two-thirds majority of those voting members present. Each voting member has one vote. Officers may be reelected as often as the group desires. Newly elected officers will begin their term in office at the next meeting following the election. The transition to the new officers will occur after the secretary's report the treasurer's report and the audit committee's report are completed and approved by the attending membership.

ARTICLE VIII - RESTRICTIONS
The names of group members will not be used by any group member for any solicitation for any purpose. Presentations directed towards solicitation of business will be made solely at the invitation of the board of directors (officers).

ARTICLE IX - DUES AND FEES
The NCBA shall conduct an ongoing enrollment of members and persons may be admitted to membership at any time. Membership dues are set by the board of directors, with approval by a two-thirds majority vote of the current members at the annual seminar business meeting. The dues year shall run from the annual seminar of the current year to the annual seminar of each following year. Any dues paying member is a current member. Annual seminar fees shall be set by the board of directors. NCBA cannot borrow funds from any source for any purpose. In the event of group dissolution, funds remaining in the treasury after all obligations have been satisfied will be donated to a local charity selected by the current board.

ARTICLE X - PROPERTY AND INCOME
All property of the NCBA shall be used to promote the organizations purpose and objectives. All property shall not be used for the personal benefit of the members or officers. The NCBA may elect to provide reasonable compensation to non-members for services considered necessary. The NCBA shall conduct and carry on its business without profit to itself.

CODE OF ETHICS
1.1 All members shall conduct themselves and their activities in a professional manner.

1.2 Members shall refrain from engaging in any activity which would violate the proprietary rights of their employers.

1.3 Members shall not engage in sales activity, including direct or indirect solicitation, or conduct any other activity contrary to the purpose of the NCBA.

1.4 Members shall not distribute any materials or post displays of any kind at NCBA functions or activities without prior approval of the board.

1.5 Members shall not engage in any form of personnel recruiting at NCBA functions or activities.

1.6 Members shall not use the NCBA membership list or any part thereof except in the conduct of NCBA business as determined by the board.

1.7 Members shall restrict the use of NCBA documents and other data to the purpose defined in the bylaws.

1.8 Members shall keep confidential anything of a sensitive nature mentioned in the NCBA meetings (or written in the meeting notes). The nature of the topics implies that there must be a high level of trust and that private business information will not be misused.

1.9 Members shall not promote anyone's personal business: however announcements pertaining to members' personal business may be made with special permission.

MEMBERSHIP LISTS
2.1 The NCBA will not release its membership list to any outside individual or organization for any purpose.

FINANCIAL PROCEDURES
3.1 All disbursements shall be supported by voucher or receipt, and all disbursements over fifty dollars shall be by check.

3.2 The treasurer shall present a budget forecast for the upcoming year at the annual seminar.
3.3 The audit committee shall present a financial audit report after the annual seminar prior to the next meeting.

Revised: 27 March, 2009
Approved: 22 May, 2009